Adding Head Coach and Assistant Coach Users

Rank One Pro · Last updated April 20, 2026

This tutorial explains how to create user accounts for Head Coaches and Assistant Coaches in Rank One.

Coach User Access Overview

Head or Assistant Coaches have access to build rosters, input schedules, track inventory equipment, and run reports for only the sport(s) they have access to.
Head Coaches and Assistant Coaches will receive email alerts based on the sport(s) they have access to.
Assistant Coaches cannot edit games entered by a Head Coach.
Assistant Coaches do not have access to the Transportation tab.

1 Navigate to Users Data

Hover over the Admin tab and select Users Data from the dropdown menu.

2 Select Add User

On the Users Data page, click the Add User button.

3 Enter Coach Information

Type in the coach's First Name, Last Name, Email Address, create a Password, confirm the password, and select Head Coach or Assistant Coach under User Type.

Add User form with coach information fields

Tip: When creating the password, make it something very generic (for example, their first name in lowercase). They will have the opportunity to change their password after logging in for the first time.

4 Assign Coaching Access

Under User Access, do not place a check in the campuses boxes. Instead, assign the coach access to the correct sport(s) and campuses under Coaching Assignment.

Select the School, Sport, and Assignment. If a user coaches multiple sports or is a coach for both the high school and middle school, click Add Coaching Assignment and fill in the three fields to give additional access.

User Access section showing Coaching Assignment fields

5 Save the User

Scroll to the bottom of the page and click Save.

Important: The access and notification settings are preset based on the User Type. We highly recommend not adjusting the user settings for Head Coaches and Assistant Coaches.