Setting Default Physical Expiration Date

Rank One Pro · Last updated May 8, 2026

This feature allows you to control when the Physical expires for your district. The physical expiration date is district wide and cannot be set on a school-specific basis.

Important: You must be an Athletic Director or Assistant Athletic Director in the system in order to edit the Physical Expiration Date.

Tip: If no expiration date is set, the system will automatically default the Physical to expire on June 1st of the current school year.

1 Navigate to the Master List

Hold your cursor over Athlete Management (labeled "Student Management" in some versions) and select Master List.

Student Management menu with Master List highlighted

2 Select Edit Forms

Select the Edit Forms button located at the top of the Master List page.

Master List page with Edit Forms button highlighted

3 Edit the Physical Requirement

Select "Edit" on the Physical requirement line in the Eligibility Forms table.

Eligibility Forms table showing the Edit button on the Physical line

4 Select How You Want the Form to Expire

Choose one of the two expiration options:

Option 1: Set Month & Day

If you select "Set Month & Day", choose the appropriate Month and Day from the dropdowns, then click Save.

Expiration settings showing Set Month and Day option with June 1 selected

Example: Setting the expiration to June 1st

Option 2: Set Days to Expire

If you select "Set Days to Expire", type in the designated number of days a Physical Exam is valid for your district and select Save.

365 Days = 1 year
730 Days = 2 years
No Value Entered = June 1st of the current school year

Expiration settings showing Set Days to Expire option with 365 days entered

Example: Setting the expiration to 365 days (1 year)

Important: Editing the "How do you want the form to expire" field will only affect Physicals entered from that point forward. Physicals that had previously been entered will retain the original expiration date assigned.