Transportation Request Tutorial

Rank One Pro · Last updated May 8, 2026

The transportation section has 4 parts that make up the feature: user access, the Transportation Request page, the Transportation Log, and the Transportation Report Builder (found under the Reports Tab).

Part 1: Giving Users Access

Important: You must be an Administrator User to give users access to the Transportation Feature.

1 Open Users Data

Hold your cursor over the Admin Tab and select Users Data.

2 Edit the User Account

Find the user you want to give access to, then select Edit next to their account.

3 Enable Transportation Access

Under Access Settings, select Yes next to "Fill out Transportation Requests & Run Transportation Reports".

4 Save Changes

Click Save.

User account edit page showing Transportation access settings

Part 2: How to Fill Out a Request

5 Open the Transportation Request Page

Hold your cursor over the Transportation Tab and select Transportation Request.

6 Complete and Save the Request

Complete all required data (sections marked with *) and any additional information, then click Save.

Transportation request form with required fields marked with asterisks

Important: Entering the Game Schedule does NOT automatically create a Transportation Request!

After saving, you will see the Request Details. If changes are needed, click Edit. To print, select Export to Excel or PDF.

Transportation request details page with Edit and Export options

Part 3: Viewing Requests in the Transportation Log

7 Open the Transportation Log

Hold your cursor over the Transportation Tab and select Transportation Log.

To view all requests: select your campus and click Show.
To narrow results: select a campus and sport, then click Show.
You can also narrow by Date Range or select "Show Upcoming Only".
The system assigns a Trip ID for each request (use this for staff communication).
To open, edit, or cancel a request: click on the Trip ID.

Transportation Log page showing list of requests with Trip IDs

Tip: Access levels determine what each user sees in the Transportation Log. AD & Assistant AD users can see ALL requests across the district. Administrators see requests for their school only. Coaches see requests for their sport(s) only.

Part 4: How to Run a Transportation Report

8 Open the Transportation Report

Hold your cursor over the Reports Tab and select "Transportation Report".

Transportation Report page with filter options and results

Tip: Report tips for getting the data you need:

Select your Institution and details, then click Show to view all requests.
Narrow to a specific sport by selecting Institution, Sport, and Details.
Use Date Range to filter by week, month, season, etc.
Export to Excel or PDF using the options at the bottom of the page.