UIL Overview

The UIL PAPF and eligibility process follows a four-step workflow that keeps all parties connected:

• Step 1 — Parent Portal: Families complete state eligibility forms in your school's branded portal. Eligibility is presented first to ensure the most time-sensitive step is completed immediately.
• Step 2 — Logistics: Both the receiving and previous schools review and verify submissions. Each campus sees exactly what it needs to confirm, all in one place.
• Step 3 — District Executive Committee (DEC): The DEC reviews the completed form and makes the eligibility determination for the student.
• Step 4 — Organizational Control Panel: The UIL State Office accepts and files the form, closing the loop on the same record the family started.

Rank One UIL forms are designed for four distinct user groups, each with specific responsibilities:

• Guardians & Students: Complete eligibility forms through the Parent Portal with translation support available.
• School Staff (Current & Previous Schools): Review, verify, and approve submissions in Rank One Logistics without needing to contact other campuses.
• District Executive Committee (DEC): Reviews completed forms and makes the eligibility determination for students who change schools.
• UIL State Office: Conducts final oversight, accepts and files forms across districts in real time, and records / accepts official decisions.

The Rank One UIL Portal includes three core features designed to streamline eligibility management:

• UIL-Approved Workflow: All processes follow Texas UIL guidelines and requirements.
• One Auditable Record: Every form, decision, and status change is documented in a single, permanent record that meets compliance standards.
• Real-Time Status: Track eligibility status instantly — no waiting for phone calls or emails to find out where a form stands.

To dive deeper into specific UIL processes, refer to these detailed tutorials:

• UIL DEC Chair Submission: Learn how to submit District Executive Committee decisions.
• UIL Student PAPF — Sending School: Step-by-step guide for schools releasing a student to another district.
• UIL Student PAPF — Receiving School: Complete instructions for schools receiving a student.
• Manual Form Approval Tutorial: Understand how to review and approve eligibility forms manually when needed.

Your school's UIL forms and student management tools are available through your Rank One Logistics dashboard. If you're a new user, your administrator will provide login credentials and assign appropriate access levels based on your role.

Contact your school's Rank One administrator if you need access or have questions about your user permissions.

If your district is new to Rank One, your administration will provide a timeline for when each phase goes live. This may include:

• Staff training and system access setup
• Parent Portal activation for families
• Initial eligibility form submissions
• Full system integration with your existing rosters and records

The Rank One support team is here to help with questions about UIL forms, eligibility, and system access. For technical issues or process questions that your school administrator can't resolve, submit a support ticket through the Support Ticket Process.

Common reasons to contact support include:

• Questions about UIL form requirements or deadlines
• Issues with parent portal access or form submission
• Eligibility status clarification
• System access or permission problems

UIL rules, form requirements, and deadlines can change. Your school's Rank One administrator will receive notifications about system updates and UIL-related changes. Make sure your administrator shares relevant updates with your team so everyone stays aligned on current requirements and best practices.