Welcome, Texas UIL Schools

Managing eligibility and student participation shouldn't mean chasing paper, re-keying data, or wondering where a form stands. Your UIL forms now live in one connected system — with every step visible to the people who need it, and built around a single goal: keeping students eligible, safe, and ready to participate. Whether your district is brand new to Rank One or has used us for years, this guide walks you through the process, one clear step at a time.

UIL-Approved Workflow One Auditable Record Real-Time Status

How It Works

The UIL PAPF & Eligibility Flow

Every state form follows the same simple path. Three products, four roles, one shared record — so a PAPF moves from a family's hands to the state office without a single document leaving the system.

Parent Portal

Guardian & Student

Families complete their state eligibility forms in your school's branded Parent Portal. Eligibility is presented first, so the most time-sensitive step gets done before anything else — with translation available for every guardian.

Logistics

School Staff — Current & Previous

Both the receiving and previous schools review and verify the submission inside Rank One Logistics. No paperwork delays between campuses — each school sees exactly what it needs to confirm, right where they already manage rosters and eligibility.

DEC Review

District Executive Committee

Once both schools have completed their portions, the District Executive Committee (DEC) reviews the form and records the eligibility determination. The form is then automatically routed to the UIL State Office, and the receiving school and parents are notified simultaneously. The sending school is not notified.

Organizational Control Panel

UIL State Office

The form arrives on the UIL dashboard automatically once the DEC records its ruling. The state accepts and files the form across districts in real time — closing the loop on the same record the family started.

Getting Started

Your Path Forward

Pick the track that matches your district. Either way, you'll be processing UIL forms in Rank One in just a few steps.

Already Use Rank One

A Smooth Upgrade

Good news — your foundation is already in place. Moving to the UIL workflow is an enhancement to the system your staff knows, not a fresh start.

Confirm your campuses, staff roles, coaching assignment(s) and coach association membership numbers are current in each coach / user profile.
Review the UIL form set assigned to your district's Parent Portal.
Point families to the portal — eligibility forms are ready to submit.
Verify incoming submissions and let the record flow through the DEC to the UIL office.

New to Rank One

A Guided Setup

Welcome aboard. We'll have your district set up and submitting UIL forms with a clear, supported onboarding — no technical heavy lifting required from your team.

Your district and campuses are created and connected to the UIL organization.
Staff accounts and roles are established so the right people can review forms.
Your branded Parent Portal goes live with the UIL form requirements.
Families begin submitting, and your staff reviews — with our team alongside you.

Built for Eligibility You Can Trust

Standardized, time-stamped documentation protects students and your district alike. Every form is tracked, every status is current, and the record the family started is the same one the UIL reviews — secure and dependable from first submission to final clearance.

Frequently Asked Questions

What is the Previous Athletic Participation Form (PAPF) and why do I need it?

The PAPF is a critical UIL eligibility document that captures a student's prior athletic participation when they enroll at or change schools. It's essential for determining student eligibility and ensuring compliance with UIL regulations.

What steps do I follow as a receiving school to process an incoming PAPF?

Access the Incoming Student page in Student Management, review the student eligibility submissions from parents, and process the forms according to UIL requirements. Once your school and the previous school have completed their portions, the form is submitted to the District Executive Committee (DEC) for eligibility determination. Once the DEC records its eligibility ruling, the form is automatically routed to the UIL State Office for acceptance and filing. At the same time, the receiving school and the student's parents are notified of the decision. The sending school is not notified.

What is the process for submitting a student PAPF as the receiving school?

As the receiving school, navigate to the incoming student section, review the parent-submitted eligibility forms, and complete the New School Certification Form. Once the previous school also completes their portion, the form is submitted to the District Executive Committee (DEC) for eligibility determination. Once the DEC records its ruling, the form is automatically routed to the UIL State Office for acceptance and filing, and the receiving school and parents are notified simultaneously. The sending school is not notified.

How do I review incoming student eligibility forms?

Go to Student Management and select Incoming Student to access and review eligibility forms submitted by parents. You can then process these forms in Rank One.

What happens after the previous school completes their portion of the PAPF?

After the previous (sending) school submits their portion, the completed form is submitted to the District Executive Committee (DEC). The DEC reviews the form and makes the eligibility determination. Once the DEC records its ruling, the form is automatically routed to the UIL State Office for acceptance and filing, and the receiving school and parents are notified simultaneously. The sending school is not notified.

Where do I find the incoming student page in Rank One?

Navigate to Student Management and select Incoming Student to access the incoming eligibility forms page.

What is my role as a receiving school in the UIL PAPF process?

As the receiving school, you review student eligibility submissions from parents and process the incoming forms in Rank One. Once both schools have completed their portions, the form goes to the District Executive Committee (DEC) for eligibility determination. Once the DEC records its ruling, the form is automatically routed to the UIL State Office for acceptance and filing, and the receiving school and parents are notified simultaneously. The sending school is not notified.

How do I submit an outgoing PAPF for a student leaving my school?

Navigate to the outgoing student section in Rank One and complete the Previous School Certification form for students who previously attended your school.

As a UIL DEC Chair, how do I send a PAPF to the state?

Once all required forms have been submitted and you've reviewed the completed PAPF, record the appropriate eligibility decision. Recording the ruling automatically routes the form to the UIL State Office for acceptance and filing. At the same time, the receiving school and the student's parents are notified of the decision. The sending school is not notified. The DEC Chair does not need to separately submit or forward the form — recording the ruling triggers routing and notifications automatically.